Q: When does the funding year begin and end?
A:

Funding is allocated on a quarterly basis. The term of the funding year is April 1 to March 31. The table below shows the dates of the four fiscal quarters.

Fiscal Quarter Months
First Apr 1 - Jun 30
Second Jul 1 - Sep 30
Third Oct 1 - Dec 31
Fourth Jan 1 - Mar 31
Q: What is the maximum annual funding available to each applicant?
A:

The fund may provide up to $1,500 per funding year to each eligible applicant. Please note that funding is not guaranteed.

Q: How are funding decisions made?
A:

All applications are evaluated using objective, pre-established criteria.

Q: Why are some applications put on hold?
A:

Funding is allocated on a quarterly basis. In the event that the request for funds in any quarter exceeds the funding allocated for that quarter, eligible unfunded applications for the quarter will be placed on hold until the end of the fiscal year (March 31, 2015) and considered at that time should funding allow. Please note that funding is not guaranteed.

Q: What is considered to be proof of successful completion of the professional development activity?
A:

Proof of successful completion can be a passing grade report, course certificate, or transcript from the educational institution; a certificate of attendance at a conference or workshop; or a printout from a student-based web-service. The proof of successful completion must include your name and the course completion date. Original documents are not required; copies are sufficient. Applications that do not include proof of successful completion will be declined.

Q: What does my proof of payment (receipt) need to show?
A:

The proof of payment (receipt) must show what has been paid for and in what amount. Only tuition related fees can be considered. Other expenses included on a receipt that are not related to tuition will not be reimbursed. Copies of T2202A, personal cheques or credit card/bank statements are insufficient without accompanying payment documentation from your educational provider that verifies the fee amount being requested. Click here to see sample information.

Q: How do I determine the individual course fee if my tuition fees were paid by the term?
A:

To determine the individual course fee, you need to divide the tuition fee per term by the number of courses (not number of credits) that term comprises. Please do not include non-tuition fees when making this calculation.

Q: When do I submit my request for reimbursement?
A:

Please submit your completed application form within 90 days after the education end date. The education end date is the last day of class/course or day of exam. The education end date is not the date on which marks/grades are released. Applicants enrolled in college/university programs must submit applications within 90 days of completion of the individual course, not the completion of the program and/or semester.

Q: When do I submit copies of my receipt and grades?
A:

Copies of your receipt of payment and proof of successful completion must be included with your application submission. Please be sure to submit your application form by the deadlines. Late and/or incomplete applications will be declined.

Q: Can I send in my application by fax?
A:

Yes. Our fax number is 905-602-8367. For future reference, please keep your fax confirmation report as verification that the fax has arrived successfully within the 90 day deadline. We are unable to confirm receipt of your fax.

Q: What type of education is approved?
A:

If you are a nurse who is taking education that will enhance the quality of care and services you provide as a nurse in Ontario, the education may be considered for reimbursement. All applications are reviewed for eligibility and are weighted according to criteria based on funding priorities. There is no guarantee that your application for reimbursement will be approved.

Q: Can I get advanced funding for a course?
A:

The professional development activity must be completed prior to submitting an application. No advanced funding is provided.

Q: How does the application procedure work?
A:

When your application is processed (up to 6 weeks from the date we received it) an email will be sent to you confirming receipt of the application.

Q: Why do some nurses receive funding and others do not?
A:

Although the majority of applications are deemed eligible, because of the limited amount of funding available, not all nurses who apply will be approved for funding. For this reason, submitting an application does not guarantee approval. Applicants who received full funding for previous applications will be considered with lesser priority. Applications that cannot be funded immediately will be considered at a later time, should additional funding become available.

Q: How do I get an application?
A:

Application forms are available on the RPNAO website.

Q: How do I submit an application?
A:

Applications can be submitted by fax, mail, or email. Please see the contact information on the website or application form.

Q: When I fax something in, will you call me?
A:

We regret that due to the volume of faxes received for this program we cannot confirm receipt of faxes (or mail). Please keep your fax transmittal confirmation for future reference.

Q: Can I call you and find out if my fax went through?
A:

Due to the high volume of faxes received for the program, we regret that we are unable to check and see if your fax came through. Keep all of the documents that you have faxed to us along with the transmittal copy for proof that you sent in the fax. If you have a fax machine that does not give you confirmation, keep all of your documents as reference.

Q: Do I need to send a hard copy as well as a faxed copy?
A:

No. Originals are not required. Originals submitted will not be returned.

Q: Why do I have to provide my Social Insurance Number?
A:

The applicant’s Social Insurance Number must be provided to comply with federal and provincial income tax laws. T4A information will be sent to all individuals who have received funding from this program. For more information see Paragraph 56.1.n of the Income Tax Act or visit http://www.cra-arc.gc.ca/menu-e.html.

Q: How will I be reimbursed?
A:

Funds are reimbursed using direct deposit. A void cheque or direct deposit form from your banking institution must be submitted with your application. If your application is approved, the reimbursed amount will be directly deposited into your account using the banking information obtained from your void cheque. Please note that funds can be deposited only into personal bank accounts. The rules of the fund prohibit deposits into business bank accounts.

Q: Why do I receive a T4A slip?
A:

By law, recipients of funding from the Nursing Education Initiative are to be issued T4A information. This information is also reported to the Canada Revenue Agency. The T4A will outline the total funding issued during the calendar year. Note that all professional development courses reimbursed during the calendar year may total more than $1,500, if full funding was received in more than one fiscal year. For information about Canadian income tax law please contact the Canada Revenue Agency at 1-800-959-8281 or visit www.cra-arc.gc.ca.