SPEAKERS

Thank you for accepting our invitation to speak at the RPNAO 60th Annual AGM and Conference which will take place at Deerhurst Resort, 1235 Deerhurst Dr, Huntsville, ON P1H 2E8.  By the beginning of July, you should have received a confirmation email with the date and time of your session or poster presentation. Here are some additional requirements and important dates.

Registration

Once you let us know that you have accepted our offer to present, we will automatically register you for the conference. Your complimentary registration includes all sessions on Friday, October 26, 2018, breakfast, coffee breaks and lunch. If you wish to attend the Gala Dinner on Thursday, October 25, 2018, you will need to register and pay for a ticket.

Bedroom Reservations: Sunday, September 23, 2018

If you wish to make a bedroom reservation, bookings must be made before September 23, 2018. There are several different options at Deerhurst as follows:

Lakeside guest room - $145
Pavilion guest room - $165
Pavilion junior suite - $165
Summit One Bedroom Suite - $175
Two bedroom condo - $235
Three bedroom condo - $345

Please note that there is a 6% resort fee in addition to the room rate PLUS 13% HST.  There is plenty of free parking at the resort.

Please use group name Registered Practical Nurses of Ontario for special rates

Conference rates are available from Sunday, October 21 to Sunday, October 28, 2018 Conference date. Please see the agenda for session times.

Speaker Contracts –  August 31, 2018


Each speaker will be sent a speaker contract once they have confirmed participation in the event.  This will cover which portions of the program you will attend, audio visual needs etc.

Please note that our standard audio visual is comprised of a data project and screen along with a computer. Larger rooms will have microphones.

Presentation Due Date – Wednesday, October 17th, 2018

Send your PowerPoint presentation to calper@atoscano.com. We need to test to ensure that the presentation retains its integrity. If you have embedded videos or very large files (larger than 2MB), please contact Candace for alternate instructions.

Poster Sessions

Set up time: Set up for posters will be for Thursday will be confirmed closer to the event or Friday morning between 7 am and 8 am. No set up will be allowed after 8 am on Friday morning. Tear down will be after 4:30 pm on Friday afternoon.

Tear down time: Immediately after the closing keynote speaker and conference wrap-up which is anticipated to be 4:15 pm

Poster Size: The poster boards are 94” wide by 48” high. As there is a metal frame around the edge, the live area that you must work with is 91” wide by 45” high. Posters can be attached either with push pins or Velcro.

What else to bring: We suggest you bring some handouts for people to take away if they want to review your topic after the conference. This could be anything from a business card with your contact details to a page or two summary of the project which should also contain your contact details.

What RPNAO will provide:
Small table for your handout materials
Poster board per specs above
Complimentary registration to the conference for Friday, October 26.

Still have questions? Contact Alison Toscano at ajtoscano@atoscano.com  or 905-415-2220 ex 257.

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SPONSORS:

We are well under way with arrangements for the RPNAO 60th AGM & Conference on October 25 and 26, 2018 at Deerhurst Resort, Huntsville.

Host Hotel

The host hotel is Deerhurst Resort, 1235 Deerhurst Dr, Huntsville, ON P1H 2E8.
 

If you wish to make a bedroom reservation, bookings must be made before September 23, 2018. There are several different options at Deerhurst as follows:

Lakeside guest room - $145
Pavilion guest room - $165
Pavilion junior suite - $165
Summit One Bedroom Suite - $175
Two bedroom condo - $235
Three bedroom condo - $345

Please note that there is a 6% resort fee in addition to the room rate PLUS 13% HST.  There is plenty of free parking at the resort.

Please use group name Registered Practical Nurses of Ontario for special rates

Conference rates are available from Sunday, October 21 to Sunday, October 28, 2018 Conference date. Please see the agenda for session times.

Registration

You need to complete the Exhibitor Information form to let us know who will be attending the conference. All exhibitors and sponsors need to complete and submit this form by no later than Friday, September 21, 2018.

Unless otherwise specified in your contract, you are entitled to the following: 

 

Gala

Conference

Diamond

4

2

Gold-Plus

2

2

Gold

2

1

Silver

1

1

Exhibitor A

1

1

Exhibitor B

0

1

Show Services: Friday, September 21, 2018

If you have not already done so, please complete the Exhibitor Information form to let us know if you need power, tables and chairs.

Conference Exhibitor date is: Friday, October 26, 2018.

Set-up time:

  • Set up time will be either Thursday, at a time to be confirmed closer to the event or Friday morning between 7 am and 8 am. No set up will be allowed after 8 am on Friday morning. Confirmation of your set up date and time will be provided approximately one week in advance of the event and is based on when the space becomes available for move in.

Tear-down time: 4:15 pm to 5:30 pm, Friday, October 26, 2018. Any exhibits not taken down by 5:45 pm will be taken down by show services and charged to the client.

Pre-Shipping

Deerhurst Resort does not have space to store items in advance of the conference. You may pre-ship items to arrive no earlier than Wednesday, October 24, 2018. Please address your items as follows:

Deerhurst Resort
1235 Deerhurst Dr,
Huntsville, ON
P1H 2E8

Attn: Conference Services Manager
Hold for RPNAO Conference – Friday, October 26, 2018

We cannot trace items you have shipped so please ensure that you bring any courier way bills with you.

Still have questions? Contact Alison Toscano at ajtoscano@atoscano.com  or 905-415-2220 ex 257